<note> Note

<note> is a generic element which provides a short statement concerning the text or material. It may be used for general context or annotation. It should not be used when a more specific element is appropriate, such as <abstract>, <altformavail>, <scopecontent>, etc. It should not be confused with <odd>, which is used inside <archdesc> and <c> to designate more substantial descriptive data that is not otherwise classified.

<note> may be used within: <accessrestrict>, <accruals>, <acqinfo>, <altformavail>, <appraisal>, <archdesc>, <archdescgrp>, <archref>, <arrangement>, <bibliography>, <bioghist>, <blockquote>, <c>, <c01> through <c12>, <controlaccess>, <custodhist>, <daodesc>, <descgrp>, <did>, <div>, <dsc>, <dscgrp>, <entry>, <event>, <extref>, <extrefloc>, <fileplan>, <index>, <item>, <namegrp>, <note>, <notestmt>, <odd>, <originalsloc>, <otherfindaid>, <p>, <phystech>, <prefercite>, <processinfo>, <ref>, <refloc>, <relatedmaterial>, <scopecontent>, <separatedmaterial>, <titlepage>, and <userestrict>.


  • ALTRENDER – not required. Use if the content of the element should be displayed or printed differently than the rendering established in a style sheet for other occurrences of the element.
  • AUDIENCE – not required. Use to set whether the element’s contents will be visible to external users or to internal ones. Possible values are: “internal” and “external.”
  • ID – not required. Creates an ID for element. Can be used for linking.
  • ACTUATE – not required. Values are: “onload” and “onrequest.” Default is “onload,” which will load the note along with the rest of EAD file. “Onrequest” will allow the user to request the note to load.
  • ENCODINGANALOG – not required. May contain information to map this tag to MARC field 500.
  • LABEL – not required. May be used to provide a label for the note for display purposes.
  • SHOW – not required. Values are “embed” and “new.” May be used to control where the note shows up if a user has the option to load it (see ACTUATE).
  • TYPE – not required. May be used to specify the type of note.


Text cannot be entered directly into <note>. Instead, it must be encoded in one of the following elements: <address>, <blockquote>, <chronlist>, <list>, <note>, <p>, and <table>.


See DACS Section 7, Notes. Added value. (DACS 2013, pp.77-81)


This is an example of a note from the LoC website:

<archdesc level="collection">
        <did> . . .
            <repository label="repository" encodinganalog="852">
                <corpname>Library of Congress, <subarea>Prints and Photographs Division,
                </subarea></corpname> Washington, D.C. 20540
                <p>For information about Prints and Photographs Division collections
                and services, see the
                Prints and Photographs Division's Reading Room Home Page:
                <extptr actuate="onrequest" href="http://www.loc.gov/rr/print.htm">
                    http://www.loc.gov/rr/print.htm" show="new">
        </did> . . .

EAD tag library entry for <note>.